The interviewer is interested in how you manage and prioritize tasks because he or she wants to see if you are suited for the job position. When the interviewer asks about your ability to prioritize your workload, be sure you connect the examples in your answer to the job requirements. The way you respond to behavioral questions tells the interviewer a lot about your time management skills and if you are able to prioritize your work efficiently. - how you decided what required an A, B or C status (or 1, 2, 3 level priority) and how you stayed on track to get everything done. Submitted by: Administrator. For instance, if you're interviewing for an administrative assistant position, describe how you organize your administrative tasks such as responding to client emails, disseminating information for senior executives and communicating with customers. Your answer to this question allows the interviewer to get an idea of how you would manage and complete your work assignments, should they hire you for the job. Rather than trying to give the impression you can do it all, say something like: “I make it a point to keep lines of communication open with my manager and co-workers. Employers ask this interview question as a way to evaluate your time management skills and to assess your ability to distinguish between urgent and important tasks. This shows that you are considerate of company goals and your team's input on when projects should be completed. But this often means we do things that are busy rather than effective. Best Way to Answer “How do you Plan Your Day” Interview Question: 1. When answering this question, show the interviewer that you have a system in place that helps you to think through what needs to happen, and when. It's easier to feel justified in declining a meeting invite or delaying an answer to an email when you know exactly what you need to … During your interview, a common question you might expect is, "How do you prioritize your work?" If you’re reporting to more than one manager, how do you prioritize your duties? Prioritizing is not easy. In the end, your productivity depends on your ability to learn how to prioritize your day. “Not only is that not efficient, it’s not effective.”. Merrill says hiring managers want to see if a candidate can determine what needs to get done, and also assert themselves if the timeline isn’t doable. We all have times on the job when the work piles on. You came here for one reason. So after you share your tried-and-true method for prioritizing work, also mention how you typically handle a situation when changes occur. By true urgency for the sake of the entire enterprise and people therewith involved. So, let’s get right into it so that you’re not wasting any more time then you have to. Knowing this, I try to limit the number of daily tasks and save time in the event that I need to make adjustments for any changes to my daily workload. When you ask people, “how do you prioritize your work or tasks,” most people wouldn’t be able to answer that question. Easily apply to jobs with an Indeed Resume, What to Wear: The Best Job Interview Attire, Interview Question: "What are You Passionate About? If I’m working on a task that will take a while to complete, I try to give a heads-up to my team as soon as possible. Self-awareness can be useful too. Interview Answer. To get some killer tips on how to prioritize your time. 1. Why It Works: Assuming the job for which you’re interviewing involves many different tasks and types of work, this answer shows that you’re a good fit. Since analyzing risk and costs are typically among my most urgent tasks, I usually complete my risk and cost analyses documentation assignments first. It allows me to focus on the task at hand. ", Related: How to Prioritize Tasks in the Workplace. Best Way to Answer “How do you Plan Your Day” Interview Question: 1. Example: "If I'm working on an assignment that I know will take some time to complete, I communicate with my manager as soon as possible to let them know. You can decide that you’ll dedicate 10% of your time (or some other amount) to working on projects like this, and set aside time each week to do something for your own improvement. Now, go and do the actual math. Add Tags. Why the interviewer is asking this question and the best way to answer - Tell me about a time when you had too many things to do and had to prioritize work. Prioritize those six items in order of their true importance. How to Determine Workplace Priorities. Employees should be able to identify inefficiencies in their workload and suggest ways to improve processes. Typically, I like to give myself at least a day or two in advance, that way I can complete my work and still have time to review everything thoroughly before turning it in.". The result? I find that giving this focus to what I am currently involved in … Answer. The interviewer may ask you this question to gain insight into how you manage your time and organize your workload. Before you can prioritise your work, you need to figure out what actually needs to be done. When I am away from work, I give my full focus to my family and my hobbies. Listing on paper what you want to accomplish for the day is an effective way to remember the things you need to do. How do you prioritize your work? The key is to be as detailed and thorough as possible. These adjustments allowed us to ship the product to the client on time, effectively reducing the time it took to apply the customizations by three days. Some work needs to be started well in advance of a deadline to complete it. Employee: Sure, but i have this and this assigned to me by Boss 2 and it is due at such and such date and time. Whatever it is, be prepared to talk about it. You don't want to rush on everything because of time constraints. I think they gave you too much project though. The client wanted custom modifications to the product completed in a week, but our normal lead time for implementing modifications is around 10 to 14 days. Do you have a process to figure out what to do first or to identify the work that will bring the most value to the business? Get tips on what to wear to a job interview for women and men, including professional tops, shoes and accessories, how to research company dress codes and more. Toggle navigation. Every part of the project that you haven’t accomplished should be on your to-do list. Whatever you have on your plate, put it on the list before you plan to do it. You may find it easier to learn how to prioritize workflow by separating tasks into separate lists based on the time frame. Use the following examples to help you answer the interviewer: "I am used to working under tight deadlines, so I set my most urgent tasks at the top of my to-do list every morning when I get to work. Example: "I always communicate with my team lead about expected due dates for my assignments first. This will help prioritize tasks automatically. For instance, give examples of how you discuss due dates with team leaders or confirm important and tight deadlines. You may not always have the time to handle everything on your list. You may be surprised by what you find below. Apart from knowing how to prioritize work by doing the urgent work first, your main aim should be to complete all the things you planned to do on any given day. For instance, explain to the interviewer how you handle taking on tasks assigned to you in the middle of your other projects to show how mindful you are of urgent company priorities. Here is how to prioritize your time with 25 tips for optimal time prioritization. “What you don’t want to say is [you’re] able to handle a large workload and would just work harder, longer, and do whatever it takes to get the work done,” Merrill says. Once you do it will transform the way you manage your day and you'll become far more effective. Strategy: Explain your organizational process, why it works for you, and the end result. Working you to the bone!!!! If I feel like my workload is getting unmanageable, I speak with my team lead to discuss which tasks I can move to the bottom of my priority list. This method enables you to fully demonstrate your skills in action in the workplace. Even in jobs where the ability to multitask is prized, being able to produce good work is important. The most detailed spreadsheet or to-do list means nothing if it’s completely unrelated to what your department is trying to accomplish. Identify urgent vs. important. Here are a few key elements to include in your answer when you’re asked how you prioritize work. Now, write down the number of hours you think that work takes. You need to see which project is the most important, which due date is coming up first and then get it done so you have more time on other projects. They don’t hesitate to re-evaluate tasks. Balancing your personal life with your work needs also shows that you are an adaptable person with a wide variety of interests and skills. Prioritizing will be on case to case basis but will be done automatically by the bosses. Make your to-do list. Since some of my software projects can take longer than others, I communicate with clients about their expectations for completion. Flag as Inappropriate Flag as Inappropriate. It’s important to have your tasks and resource organized, but how do you prioritize them? What I would want to hear are some examples of when you had to prioritize your work load - papers, exams, etc. Flag as Inappropriate Flag as Inappropriate. Merrill says hiring managers want to see if a candidate can determine what needs to get done, and also assert themselves if the … You should just be honest and state how you prioritize your work. To help you manage your team’s workload and hit deadlines, here are 6 steps to prioritizing projects that have a lot of moving parts. Answer. Discuss how you set your deadlines according to task urgency, and provide details about how you determine appropriate time frames. 6. Indeed is not a career or legal advisor and does not guarantee job interviews or offers. Relating how you prioritize … If it’s not doable, let it go. Boss 1: Uh, no my work … 1. Sample answer : I keep a running “to do” list. The better you can prioritize, the more productive you will be, making you … Everyone has a different method of managing their workload, so it doesn’t matter if yours is boring, or even a little quirky. Now, write down the number of hours you think that work takes. https://careersandmoney.com/executive-secretary-job-interview-questions-and-answers/ - Link to Detailed ArticleHow Do You Organize And Prioritize Tasks? Still, there are some guidelines that can help you in prioritizing your work and answering questions about your time management skills. Another important aspect of time management is setting yourself targets and breaking down bigger projects into small, manageable steps. You can use your answer to highlight how you communicate with teammates about urgent tasks, balance your work and personal time and how you approach handling changes in your assignments. Describe a typical day at work. To properly prioritize tasks, employees need to prepare themselves. For instance, if you're interviewing for an administrative assistant position, describe how you organize your administrative tasks such as responding to client emails, disseminating information for senior executives and communicating with customers. ... Tell me about a time when you had too many things to do and you had to prioritize your tasks. Example: "My daily task list helps me manage a steady workflow, but I understand that priorities can shift unexpectedly. This also gives the employer about your work style and how well you are prepared for the day. However, there are only so many hours in a day and you probably won’t complete every single thing you set out to do. Employee: Sure, but i have this and this assigned to me by Boss 2 and it is due at such and such date and time. ", "I prioritize my workload by first communicating with senior analysts in the event there are any urgent developments. Add Tags. If your to-do list is becoming too burdensome, prioritize those tasks that require minimal time and effort and move through them quickly. With that in mind, I try not to overload my list with too many tasks, to make room for any necessary adjustments. If you are concerned that the person you're delegating your work to does not do it properly, talk to them and explain how you want things to be done. Once you have dealt with the immediate issues, it doesn’t matter what order you tackle your tasks in as long as they all get done . What I would want to hear are some examples of when you had to prioritize your work load - papers, exams, etc. When you have a lot of work, don't be afraid to ask someone to help you with it since it's going to be better for you overall; the work is done quickly and you aren't taxed beyond your limits. The so-called Ivy Lee Method forces you to prioritize your day by following a simple set of rules: At the end of each work day, write down the six most important things you need to accomplish tomorrow. She writes about topics on career development, diversity and inclusion, and financial literacy for entry- and mid-level professionals. Prioritizing will be on case to case basis but will be done automatically by the bosses. 2. This shows employers that you understand the importance of working within your daily time limits and that you value your productivity and performance. If my workload gets to be unmanageable, I check in with my boss about which items can drop to the bottom of the priority list, and then I try to reset expectations about different deadlines.”. The idea in answering how you prioritize work is to set realistic expectations for yourself and your potential employer. I use the client's input to help me organize my most urgent tasks and to set deadlines for myself for completing projects. Once completed, I collaborate again with senior analysts to ensure my work meets my supervisors' and stakeholders' expectations.". How much time do you spend per week on X task? You don't want to rush on everything because of time constraints. The best way to make sure that you get time to work on these things is to prioritize them by setting aside time in your schedule. She mentioned she needed help putting together a presentation ASAP for a major potential client. 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